The Hopkins Extreme Materials Institute (HEMI) is one of Johns Hopkins University’s premier research institutes on the Homewood Campus. Established in 2012, HEMI includes faculty members from the Whiting School of Engineering, Krieger School of Arts and Sciences, and the Applied Physics Laboratory in collaboration with numerous associates from academia, government, and industry. Our team of globally recognized researchers embraces the challenge of solving extremely complex research problems.

We are seeking a Program Coordinator to provide high-level administrative project support to the Materials Science in Extreme Environments University Research Alliance (MSEE URA) under the umbrella of HEMI, and direct administrative support to the MSEE URA Director and MSEE faculty, including calendaring and meeting management. This person must maintain a high degree of professionalism and confidentiality, comfortably taking initiative and exercising independent judgment to resolve issues. Must be able to work in a demanding, fast-paced collaborative work environment as part of an exciting support team committed to excellence and customer service. This position will reports directly to the HEMI Administrator, however job duties are primarily assigned by the MSEE URA Program Manager.

Specific Duties & Responsibilities

• Contribute to goal setting and identify program operational requirements to meet programmatic goals.
• Obtain and utilize internal and external resources to meet program goals.
• Serve as primary contact for the program with internal departments and external organizations.
• Responsible for monitoring budget expenses, processing invoices, performing budget reconciliation, and assisting with budget development.
• Compile documentation related to funding and finance.
• Identify and resolve programmatic problems.
• Assist with planning events and coordinate preparation, set up and logistics for events/ functions.
• Coordinate communication activities via websites, social media channels, and publication materials as needed.
• Ensure timely, accurate and appropriate reporting of program activities.
• Other duties as assigned.

• High school diploma or graduation equivalent.

• Four years progressively responsible administrative experience.

• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Bachelor’s Degree.

Technical Qualifications & Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills & Expected Level of Proficiency

• Budget Management - Intermediate
• Digital Communications - Developing
• Documentation and Reporting - Developing
• Event Planning - Intermediate
• Event Coordination - Intermediate
• Financial Administration - Intermediate
• Interpersonal Skills - Intermediate
• Meeting Coordination - Intermediate
• Oral and Written Communications - Intermediate
• Organizational Skills - Intermediate
• Program Management - Intermediate
• Resource Management - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Program Coordinator   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F, 7.5 hrs daily 
FLSA Status: Non-Exempt 
Location: Hybrid/Homewood Campus  
Department name: Hopkins Extreme Materials Institute   
Personnel area: Whiting School of Engineering 

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About Johns Hopkins University

The Johns Hopkins University (JHU) was founded in 1876 as the nation's first research university, dedicated to bringing the benefits of discovery to the world. JHU is the largest private employer in Baltimore and Maryland, making a large economic impact in the city and state. We enroll more than 30,000 full- and part-time students across ten academic divisions, offering in-person and remote learning in over 400 programs. Not only are we located in Baltimore, but we also have a presence in Washington, D.C.

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