Under the direction and supervision of the Manager Service Officer (MSO) of the Materials Science and Engineering, manage all aspects of Personnel/Payroll, manage all aspect of monthly and biweekly payroll expenses. Responsible for all on-line personnel, finance and admirative transaction utilizing UCLA UCPATH, I-9 tracker and E- Verify processing, Glacier Tax system for international employees, Serve as a primary DTA for the Department (TRS)biweekly and Monthly time report. Reconcile Payroll reports (DOPE), Coordinate Visa request and extension as needed. Skill in organizing and setting priorities which accurately reflect relative importance of job responsibilities in order to complete work in a timely manner when are changes in workload, pressure of deadlines, and competing requirements. Responsible for all aspects of the personnel and payroll functions for permanent and temporary, full and part-time employee including undergraduate students, graduate students' academic apprentices, limited and career staff, Postdoctoral scholars, visiting scholars, in the Materials Science and Engineering Department. Updating and maintaining employee databases and personnel files. Date entry using the UC payroll system (UCPATH)and time reporting systems (TRS); processing biweekly and monthly payroll, retroactive salary adjustments, promotion, merit, and payroll expenses transfers. Process employment, termination, reappointment, merits and promotions. Work closely with supervisors and employees to ensure the accuracy of transactions and resolves any anomalies. Assist in job posting and recruiting process the hiring and releasing of personnel: interpret and apply policies appropriately. Work in collaboration to ensure that payroll is a correctly charged to sponsored research accounts and adjust as necessary. Responsible for overseeing and providing back-up for hiring handling payroll, contracts. Facilitate visa processing (J1,H-1B) for international employees. Coordinate the performance evaluation and merit according to policy. Oversee execution of visiting scholars and graduate researchers. Responsible volunteers and for administration of work-study funding. The candidate must be skilled in establishing and adjusting priorities that reflect the relative importance of each job responsibility. Provide administrative support to the MSO as needed.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications
Minimum of two years of professional experience in HR administration (Preferred)
Demonstrate knowledge of Payroll and Staff Personnel, UCPATH, PPS, MAP, AFSCME, and Demonstrate knowledge of Payroll and Staff Personnel, UCPATH, PPS, MAP, AFSCME, and Academic Apprentice personnel policies and procedures, PeopleSoft/Oracle based systems, Microsoft (word, excel, access, PowerPoint). Google (drive, form, sheet, email etiquette and box. Skill in using spreadsheet software to organize and summarized quantitative and categorical information. Skill in using and learning to use modern business applications/software to accomplish tasks. Familiar with a variety of software systems and the underlying logic and data structures on which they are based. (Preferred)
Ability to solicit and master complex information and communicate it effectively to faculty, staff and students. Interpersonal skills to effectively interact with faculty, staff students, and other campus units in all situations including those that are hostile and sensitive. Skill in working as part of a team to achieve a common goal. Ability to work with personnel problems calmly and diplomatically and maintain confidentiality. (Required)
Demonstrated knowledge of where to go with in the university for needed information and services. Excellent skill interpreting information, analyzing problems, practices or procedures formulating a logical and objective conclusion, and making recommendations for effective resolutions. (Required)
Skill in assembling data from a variety of sources, analyzing the data and completing summaries and reports based on the data. Mathematical skills to accurately calculate payroll, vacation and sick leave accruals. Ability to work/handle/prepare detailed information reports with neatness and accuracy. (Required)
Ability to set work priorities according to workflow and to meet deadlines within established time constraints. (Required)
Skill in working independently and following through assignments. Ability to work under heavy workload, changing priorities and constant interruptions. Skill in using spreadsheet software to organize and summarized quantitative and categorical information. (Required)
Skill in using and learning to use modern business applications/software to accomplish tasks. Familiar with a variety of software systems and the underlying logic and data structures on which they are based. (Required)
Academic Apprentice personnel policies and procedures, PeopleSoft/Oracle based systems, Microsoft (word, excel, access, PowerPoint). Google (drive, form, sheet, email etiquette and box. Ability to solicit and master complex information and communicate it effectively to faculty, staff and students. (Required)
Interpersonal skills to effectively interact with faculty, staff students, and other campus units in all situations including those that are hostile and sensitive. Skill in working as part of a team to achieve a common goal. Ability to work with personnel problems calmly and diplomatically and maintain confidentiality. (Preferred)
Demonstrated knowledge of where to go with in the university for needed information and services. Excellent skill interpreting information, analyzing problems, practices or procedures formulating a logical and objective conclusion, and making recommendations for effective resolutions. (Required)
Skill in assembling data from a variety of sources, analyzing the data and completing summaries and reports based on the data. Mathematical skills to accurately calculate payroll, vacation and sick leave accruals. Ability to work/handle/prepare detailed information reports with neatness and accuracy. Ability to set work priorities according to workflow and to meet deadlines within established time constraints. Skill in working independently and following through assignments. Ability to work under heavy workload, changing priorities and constant interruptions. (Preferred)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree In related area and / or equivalent combination of education and experience (Required)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
